They spent money and vacation days to celebrate you. A little hospitality goes a long way—and it doesn’t have to blow the budget. Use these bride-doable ideas to make your travelers feel welcomed, informed, and stress-free.
Thank you for reading this post, I look forward to hearing from you soon! :-)
The List (7 bride-doable tips)
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Welcome Note + Local Snack
Slip a short handwritten note and two local goodies (think caramel corn or small-batch chocolates) at hotel check-in. Add water bottles and a QR to your weekend info.
Copy-paste note: “We’re so glad you’re here! Scan for weekend details, rides, and our favorite coffee spots. Love, A&J.” -
Room Block + Clear Arrival Info
Lock a room block early and send one simple “How to get here” email: airport → hotel options, parking, shuttle windows, and dress-code weather tips. Bullet it; bold what matters. -
One-Way Text Updates (No Spam Group Chat)
Set up a one-way updates thread (you or a trusted friend sends, guests only receive). Share key times, last-minute rain plans, and shuttle reminders. Peaceful phones, fewer “Where do we go?” pings. -
Tiny City Guide (3×3 Rule)
Create a mini-map with 3 eats, 3 coffee/brunch, 3 quick attractions within 15 minutes of the hotel/venue. Include hours, addresses, and a “good for kids” note where relevant. -
Easy Rides = Happy Guests
Provide shuttle windows for ceremony ↔ reception if they’re not walkable, or share a rideshare code. Include accessibility notes (ramps, elevators, drop-off spots) for grandparents. -
Comfort Corners & Reserved Rows
Set a small water basket and tissues near the ceremony entrance. Reserve two rows for travelers/elders with aisle seats and a friendly usher to guide them. -
Morning-After Thanks + Photo Drop
Send a short thank-you text the next morning with your shared album link and two breakfast recs nearby. If you’re hosting a casual coffee meet-up, give a 60-minute window—drop in, hugs, go.
Quick FAQ
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Do we have to do welcome bags?
Optional. A note + local snack + QR info card does 90% of the job for a fraction of the cost. -
When is a shuttle worth it?
If parking is tight, venues are 0.5+ miles apart, or you have many older guests—yes. Do predictable windows, not on-demand chaos. -
What if flights are delayed?
Keep the info in one place (your QR page) and post updates to the one-way text. Travelers catch up without stress.
Next Steps
Want guest experience that feels five-star without five-star costs? Enter your wedding date in the Check Availability widget on this page to see if I’m available, then complete the inquiry form at the bottom. I’ll email you to set up a planning chat and we’ll tailor VIP touches for your crew.
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