Your guests want to show up, find a seat, and celebrate you—so give them the little details that keep the day calm. Most wedding “chaos” comes from tiny info gaps (where to park, when to be seated, what to wear) that are easy to fix in advance. This guide hands you 10 friendly, copy/paste reminders you can drop on your website, invite insert, or week-of email. At DJ Rock My World, we coordinate cues with your planner and vendors so arrivals, announcements, and music flow—guests feel guided, not confused.
Thank you for reading this post, I look forward to hearing from you soon! :-)
The List (copy/paste wording included)
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Parking & Arrival Window
Say this: “Parking is free in the lot by [Landmark]. Please arrive between [Time Range] so you’re seated 10 minutes before the ceremony.” -
Be Seated by (Timing Cue)
Say this: “Doors open at [Time]. Please be seated by [Time – 10 min] so we can start right on time and you don’t miss the first look.” -
Dress Code (Simple & Visual)
Say this: “Dress code is [Garden Party / Cocktail / Black-Tie Optional]. Think [1–2 visual cues: ‘summer suits & midi dresses’ / ‘dark suits & long dresses’].” -
Outdoor/Weather Plan
Say this: “Ceremony is outdoors on grass—consider block heels or flats. If it rains, we’ll move to the covered patio at [Venue].” -
Shuttle or Rideshare Note
Say this: “A shuttle runs from [Hotel] every 20 minutes starting at [Time]. Rideshare drop-off is [Address/Pin]—follow signs to [Entrance].” -
Unplugged (Kind Version)
Say this: “We invite you to be fully present during the ceremony. Phones away until the first kiss—then snap away at cocktail hour!” -
Kids & Family Comfort
Say this: “Little ones welcome! We’ll have a small kids’ kit at the bar (crayons/snacks). Nursing/changing space: [Room].” -
Allergies & Dietary Notes
Say this: “Vegetarian and gluten-free options will be available—please list any severe allergies on the RSVP so we can plan for you.” -
Cash/Card & Bar Expectations
Say this: “Bar is [Hosted / Beer & Wine / Cash Bar]. The venue accepts [cards/cash]—ID required.” -
Send-Off & Quiet Hours
Say this: “Sparkler send-off at [Time] out front; grab one by the door! Quiet hours at [Time]—thanks for helping us love our neighbors.”
Pro Move: Post these on your wedding website ‘Details’ page and schedule a 48-hour reminder email with the top 4 (parking, be-seated-by, dress code, weather). Fewer questions = a calmer day.
Quick FAQ
• When should we send reminders? Post now; email 1 week out + 48 hours out.
• Where should details live? Your wedding website “Details” page (link it on invites).
• Who sends day-of updates? Your planner (or chosen point person) via group text.
Next Steps:
Enter your wedding date in the Check Availability widget on this page to see if I’m available, then complete the form at the bottom. I’ll email you to set up a quick planning chat about guest communications and flow. Prime weekends fill quickly—reach out while your date may still be open.
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